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Maintenance Services

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Maintenance Requests
iService Routine Maintenance Requests
Emergency Maintenance
Heating Systems
Pests
Room Furniture
Lofting Beds
Avoiding Maintenance

Maintenance Requests
Residential Life Facilities Operations is responsible for all building systems, repairs and room furnishings in the residence halls. The Facilities Operations staff of carpenters, electricians, maintenance technicians, masons, painters, plumbers and trades workers help to maintain a safe living environment for students. The maintenance staff is available in each residential area from 7:00 a.m. to 3:00 p.m. Monday through Friday.

Residents can use the online iService Maintenance Request System to submit a routine maintenance request (from within the residence halls ONLY).

Important: Emergency maintenance concerns should be reported directly to your Residential Service Desk or RA (see Emergency Maintenance below)

iService Routine Maintenance Requests
If you have a routine maintenance request, submit a Service Request Form online using the iService Maintenance Request System. If you do not have a computer with internet access in your room, go to your Residential Service Desk. By submitting the request, you give staff the right to enter your room to complete the job whether or not you are present.
You can use iService to track the progress of your request.

Emergency Maintenance
Emergency maintenance staff is available 24 hours a day, 7 days a week. Maintenance emergencies requiring urgent repairs include:

All maintenance emergencies should be reported to your Residential Service Desk or the Resident Assistant on duty. Please make note that some kinds of work may result in a billing charge for the service if occurring after normal work hours. The online Residential Life iService Request System should NOT be used to report maintenance emergencies.

Heating Systems
Residence halls are heated through a variety of systems. In our oldest halls, the heat is maintained through steam heat, and in the halls built in the 1970's, a circulating hot water system is used. In our newest halls, the heat is provided through a central air system.

Steam Heating: Northeast and Central
When steam is available, each room in the hall has a radiator with a thermostatic hand-value that controls the amount of steam that enters the radiator in the room. The building steam is controlled centrally by sensors and when the temperature reaches a desired point, no steam is available. During the transitional periods before and after the heating season, optimal heating and cooling conditions may not be met.

Please take care around the radiator and do not block it behind furniture because better airflow will heat the room more efficiently. If you have any problems with the heat in your room, please contact your RA or Residential Service Desk so he or she can respond according to our heating protocol.

Hot Water Heating: Southwest, Sylvan, and Orchard Hill
There are sensors located in zones throughout the hall to monitor the hall's conditions. Water is heated to maintain a desired temperature within the hall which depends on outside and inside sensor readings. Individual room temperature control is not available and some rooms may be cooler or warmer within a zone. During the transitional periods before and after the heating season, optimal heating and cooling conditions may not be met.

Please leave the back wall of the room open and free of furniture so the proper airflow is available to efficiently heat the room. If you have any problems with the heat in your room, please contact your RA or Residential Service Desk so he or she can respond according to our heating protocol.

Central Air Heating: North Apartments
The central air system has three modes, Cooling, Heating, and Ventilation. While in the Heating mode, which is usually initiated in late October (residents will be notified when the switch is made), the system does not provide any cooling effects and vice versa. In both the Cooling and Heating modes, the system is monitored by Facilities Operations and residents are able to adjust the thermostat of their apartment within 3 to 4 degrees of the maintained hall temperature (between 68 and 72 degrees). During transitional seasons, the Ventilation mode may be used, which circulates the un-tempered air from outside throughout the hall. In this mode, apartment thermostats do not work and temperature control can be achieved through operable windows, although optimal heating and cooling conditions may not be met.

Please, at all times, leave the adjustable vents in the apartment open 100% to increase the efficiency of the system. If you have any problems with the heat in your room, please contact your Residential Service Desk or Apartment Living Advisor so he or she can respond according to our heating protocol.

Heating, Ventilation and Air Conditioning (HVAC): Commonwealth Honors College Residential Community
All rooms are heated and cooled by a ceiling level valance system

Ventilation: Ventilation is manual using windows during intermediate periods (Fall/Spring) very much like home residences. Heating/Cooling is controlled by the HVAC system (Summer/Winter) and window use should be minimized. There are green/red lights at the building entrance. Green indicates that the outside air is cooler/dryer than the inside air. When the light is green, open your windows to help cool your room. Red indicates that the outside air is hotter/wetter than the inside air. When the light is red, let the HVAC system do the cooling and keep your windows closed.

Heating/Cooling: The rooms are automatically set for 72° F. Your thermostat can adjust this temperature up/down within a couple of degrees. It is best to find a temperature within a couple of degrees of 72 and leave it alone. The HVAC system will automatically detect whether your room needs to be heated or cooled.

Occupied/unoccupied: If your room is unoccupied for a period of time, the system will let the room get a little warmer/cooler until occupancy is detected. This is tied into the automatic lighting system. This means that if you return to your room and it feels a bit cold or hot; give the system time to detect your presence before making any adjustments to the thermostat. This saves a lot of energy!

Pests
If you see any insect or critter in your room or public location, please use the online Housing Service Request System to submit a service request. Be sure to provide as much information as possible about the situation. If you do not have a computer with internet access, go to your Residential Service Desk. The request will be forwarded to Integrated Pest Management and they will respond within 48 hours. If you do not get services within this time frame, please call your Area Office. Be aware that Integrated Pest Management will not exterminate beneficial insects such as ladybugs.

Room Furniture

Every student room is furnished with bed frames, mattresses, desks, chairs, bookcases, and wardrobe units or closets. This is the only furniture allowed in your room. All furniture must stay in your room. Do not add to your room furnishings by taking furniture from common areas. Removing furniture from your room or adding furniture to your room from common spaces may result in a charge. Report any damage to furnishings using the online Housing Service Request System.

Lofting Beds

All beds in the residence halls listed below are capable of being bunked or lofted. See the information and instructions below to find out how to proceed.

Lofting Kit Information and Instructions - Safely lofting your bed

List of Buildings Capable of Lofting:
Central: Baker, Brett, Brooks, Butterfield, Chadbourne, Greenough, Gorman, Van Meter, Wheeler
Commonwealth Honors: Birch, Elm, Linden, Maple, Oak, Sycamore
Orchard Hill: Dickinson, Field, Grayson, Webster
Northeast: Dwight, Crabtree, Hamlin, Johnson, Knowlton, Leach, Lewis, Mary Lyon, Thatcher
North: North A, North B, North , CNorth D
Sylvan: Brown, Cashin, McNamara
Southwest: Cance, Coolidge, Crampton, Emerson, James, John Adams, John Quincy Adams, Kennedy, MacKimmie, Melville, Moore, Patterson, Pierpont, Prince, Thoreau, Washington

Avoiding Maintenance
There are some maintenance concerns that can be easily avoided. Here are some steps to avoiding maintenance

You will be responsible for the condition of your room when you move out. Room occupants will be billed for rooms that have sustained damage. To avoid damage billing, here are a few guidelines to follow:

Essentials