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Room Assignment Information

 

 

 

 

 

 

 

 

 

 

 

Current Undergraduate On-Campus Residents

In-Semester Change Process
Residential Life Student Services Offers student several opportunities to make changes to their residence hall assignments throughout the semester using the swap and preference application process.  Please see below for detailed instructions on each process. 

Fall Swap Process
• If two students agree upon a mutual swap, they must come together to Residential Life Student Services in 235 Whitmore to complete the swap paperwork on Thursday or Friday of any week through November 21. 
• Students will have 48 hours from completing the swap paperwork to properly check out of their assignment.
• Students can only perform swaps between shared rooms on campus, or single rooms within the same residence hall.
• Students will have 48 hours from completing the swap paperwork to properly check out of their previous assignment.
Please Note: The students should NOT swap keys!
• Each student should go to the RSD of their new assignment and pick up the key for the new assignment, move within the allotted 48 hours, and then return the key to their previous assignment to their previous RSD.
• The last day to complete a swap is November 21.

Preference Application Periods for Fall 2014
Residential Life Student Services will be offering eight preference applications throughout the semester for students who wish to request a change of their assignment. The preference application can be accessed through SPIRE. Students may request halls, areas, specific rooms, floors, and room types including single rooms. Students may also request a roommate pull in using the preference application.  All assignments will be made based on Priority.

The schedule for the preference periods is as follows:
Friday 10/31 - Tuesday 10/4: Results must be picked up at RLSS by 5:00PM on Friday 11/7
Friday 11/7 - Tuesday 11/11: Results must be picked up at RLSS by 5:00PM on Friday 11/14
Friday 11/14 - Tuesday 11/18: Results must be picked up at RLSS by 5:00PM on Friday 11/21

On Thursday, students who are re-assigned will receive an email to their student email address letting them know they have been re-assigned to a new space.   Students will have 48 hours to move to the new assignment, and will have card access for both buildings within those 48 hours.

Please Note: Only students who are serious about requesting a change of assignment should use these processing periods. If you apply in any of the preference periods you will be expected to move to the new assignment. Only apply for buildings or rooms that you would want to live in.

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Fall Roommate Pull-in Process
Students with a confirmed vacancy in their room or apartment may pull in an on-campus student by filling out the preference application on SPIRE.

Puller: Complete preference application with your current assignment, and list the pullee under roommate preference. Check the box that states you would like to perform a pull-in.

Pullee: Complete preference application with ONLY the assignment you wish to be pulled into, and the puller as the requested roommate. Check the box that states “Only move me if you can move me with my roommate preference

Students who are performing a pull-in who live in an apartment or suite:
• Each member of the apartment or suite must complete the preference application and
• The pullee must preference one of the pullers.

Please Note: If you are reassigned through one of the above mentioned preference periods and you do not pick up your assignment or move into your new assignment, you will be charged a $150.00 blocked room fee and you will not be allowed to participate in any further room change procedures for the spring semester.

Fall 2014 Contract Cancellation Fee Schedule
Any student who selects a fall 2014 housing assignment is subject to the contract cancellation fee schedule outlined below:

Fall 2014 Process Begins Ends

$100 Cancellation Fee Period

5pm Fri., March 7, 2014

5pm Wed., April 30, 2014

$200 Cancellation Fee Period

5pm Wed., April 30, 2014

5pm Fri, May 30, 2014

$300 Cancellation Fee Period

5pm Fri, May 30, 2014

5pm Mon., June 30, 2014

$400 Cancellation Fee Period

5pm Mon., June 30, 2014

5pm Thurs., July 31, 2014

$500 Cancellation Fee Period

5pm Thurs., July 31, 2014

5th week of fall semester


Students must call (413) 545-2100 or visit Residential Life Student Services at 235 Whitmore to request a cancellation of their assignment. Only the student may cancel their assignment and the request must be made directly with the Student Services Office.

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Spring 2015 Room Selection

Returning students can choose one of two options to change their assignment in the fall; A) Online Room Selection and B) Roommate Pull-In.  Any student who attempts to change their assignment with either of these processes must fully check out of their space prior to the Residence Halls closing at 12pm on December 13th.  Students who fail to check out will have their appointments cancelled or their pull-in voided.

Spring Online Room Selection
Appointment Request:  November 10th-December 1st
Appointments Post/Group Formation:  December 2rd
Room Selection:  December 19th-January 5th

Students who are seeking a change of assignment can request an appointment for spring 2015 Online Room Selection.  Using this process, students will be able to see and select from available vacancies across campus. 

Students can request an appointment from November 10th-December 1st.   Appointments are determined by priority and will post on December 2nd.  Once appointments have posted, students can perform test searches or group form with any other student who has requested an appointment.  Room Selection will begin on December 19th and will be available through January 5rd.

Spring Roommate Pull-In
December 1-December 12

Who is eligible: On-Campus Students, Students who submitted an eligibility form
If a student has a confirmed vacancy for spring, they can pull another eligible student into their room for spring 2015.  To complete the pull in, both students must come to Residential Life Student Services, 235 Whitmore, together from December 1st-December 12th to complete the pull-in paperwork. 

Please note: The purpose of spring roommate pull-in is to allow the current resident with a vacancy an opportunity to choose their roommate prior to the beginning of Online Room Selection.  If a student with a vacancy pulls in a roommate and later cancels their assignment, we will reassign the pulled-in student to their fall space as this co-opts the priority system we use to reassign students.

Spring 2015 Cancellation Fee Schedule
Any student with a spring 2015 housing assignment is subject to the contract cancellation fee schedule outlined below:

Spring 2015 Process Begins Ends

$100 Cancellation Fee Period

5pm Fri., Aug. 30, 2014

5pm Fri., Nov. 28, 2014

$200 Cancellation Fee Period

5pm Fri., Nov. 28, 2014

5pm Fri, Dec. 12, 2014

$300 Cancellation Fee Period

5pm Fri, Dec. 12, 2014

5pm Mon., Dec. 26, 2014

$400 Cancellation Fee Period

5pm Mon., Dec. 26, 2014

5pm Fri., Jan. 9, 2015

$500 Cancellation Fee Period

5pm Fri., Jan. 9, 2015

5th week of spring semester

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Room Selection Resources

Video Tutorials
Students can find walkthroughs of every step of the room selection process, from signing your residence hall contract and submitting your profile to selecting your fall 2014 housing assignment!

Floor Plans
From here, students can find detailed room dimensions and bathroom locations for every residence hall on campus!

Fall 2014 Room Selection Brochure
Included in the Fall 2014 Room Selection Brochure are Important Room Selection tips, all room selection timelines and a checklist to help students to track their progress through Online Room Selection!

Living At UMass Facebook Page
Students can post questions on our wall, find links to useful room selection videos and can get important timelines and information right in your feed. Also, there will be several opportunities for students to win prizes each Tuesday starting on February 18th!

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