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Room Assignment Information

Rates and Fees

pdfAssignment Billing Appeal Form
Fee Information
Spring Cancellation Fee Schedule

Basic Room Costs

Room rates are set by the Board of Trustees. These fees fund the operation and maintenance of the residence halls. All housing fees will appear on the university bill that is sent to students by the Bursar's Office.

Housing fees do not include a meal plan. All residents are required to have an on-campus meal plan with the exception of Apartment and Graduate residents. For more information regarding the meal plan options for required students, please visit the University Dining Services website or call 413-545-1362 for information on choosing a meal plan.

Room Rates for 2015-2016
Please note the following fee schedule for each room type across campus.

Room Type Room Rate Per Semester
Shared Room (Double, Triple, Quad) $3,095.00
Single Room $4,116.00
Break Housing Hall Shared Room $3,345.00
Break Housing Hall Single Room $4,366.00
Single Room in North Apartments $5,673.00
Sylvan Single $3,742.00
Sylvan Shared $2,813.50
CHCRC Apartment Single $5,723.00
CHCRC Apartment Shared $4,303.00
CHCRC Suite Single $4,967.00
CHCRC Suite Shared $3,734.50
CHCRC First-Year Single $4,515.50
CHCRC First-Year Shared $3,395.00
Lincoln Studio Apartment $4,483.00
Lincoln 1-Bedroom Apartment $5,194.00
Lincoln 2-Bedroom Apartment $4,156.50
Cashin Single $3,992.00
Cashin Shared $3,063.50

Residential Technology Fee

The Residential Technology Fee covers basic technology support for students in campus residences. This charge supports select residence phone infrastructure and wired and wireless network services including debt payments for residence infrastructure. The $126 per semester fee is administered by UMass Amherst Information Technology.

For billing questions/concerns about the Residential Technology Fee, please email

Break Housing

There is an additional $250.00 fee per semester for all residents in Brett, Johnson, Prince and Cashin halls which is included in the Break Housing Room Rate. All students residing in Brett, Johnson, Prince or Cashin will be billed the fee and may remain in their residence hall room during Thanksgiving, Wintersession and Spring Breaks.

Graduate students living in Lincoln Apartments are eligible to continue their residency through the summer months, which is billed at a monthly rate.

Fee Information

Spring 2016 Cancellation Fee Schedule
Any student who selects a spring 2016 housing assignment is subject to the contract cancellation fee schedule. Your residence hall assignment and contract is for the full academic year. Students are encouraged to not select an assignment unless they are certain they will live on campus. Students who select an assignment and later cancel that assignment will be subject to a minimum $100 Cancellation Fee. Please see the schedule below:

Spring 2016 Process



$100 Cancellation Fee Period

By Holding a Fall Assignment

5pm Mon., Nov 30, 2015

$200 Cancellation Fee Period

5pm Mon., Nov 30, 2015

5pm Fri, Dec 18, 2015

$300 Cancellation Fee Period

5pm Fri, Dec 18, 2015

5pm Fri, Dec 29, 2015

$400 Cancellation Fee Period

5pm Fri, Dec 29, 2015

5pm Thu, Jan 7, 2016

$500 Cancellation Fee Period

5pm Thu, Jan 7, 2016

5th week of spring semester

Students must call (413) 545-2100 or visit Residential Life Student Services at 235 Whitmore to request a cancellation of their assignment. Only the student may cancel their assignment and the request must be made directly with the Student Services Office.

The following students are subject to the cancellation fee schedule:

Rent Refund Schedule

Students who cancel their housing assignment or withdraw from the university during the first five weeks of the semester are eligible for a rent refund. The refund is issued based on the date the student checks out of the residence hall room. Students who cancel or withdraw during the first five weeks are also subject to the cancellation fee schedule, which is also prorated to the corresponding week the cancellation is made. In order for the refund to be issued, the student must go their residence hall cluster office, fill out a room inventory, and return the room key to a Housing Staff Member at the cluster office. Students should keep a copy of their room inventory and key form as verification of their check-out date. Below is the rent refund schedule for a standard, non-break housing double room. For information about other room type refunds, please contact the Student Services Office at 545-2100 or visit their office at 235 Whitmore.

Dates% DeductedRefund AmountCancellation Fee
September 6 - September 120%$3,095.00$500.00
September 13 – September 1920%$2,476.00$400.00
September 20 – September 2640%$1,857.00$300.00
September 27 – October 360%$1,238.00$200.00
October 4 – October 10 80%$619.00$100.00
October 11 – October 17100%$0.00$0.00


Appealing a Fee

Students wishing to appeal charges associated with housing assignments such as room rent, early arrival, or cancellation fees, may complete a Billing Appeal Form. Please complete the form, provide a personal statement and any additional documentation, and mail, fax, or deliver the appeal to 235 Whitmore Administration Building. A letter will be sent, informing you of the decision, within 10 business days of receipt of the appeal. For additional information about appealing a fee, contact Residential Life Student Services at (413) 545-2100.

The following are examples of helpful documentation when submitting a billing appeal:

• Dated Hospital or Discharge Forms
• Doctor's Note
• Bill for Medical Services related to the appeal

• Dated Termination Paperwork
• Proof of Unemployment Benefits
• Dated letters confirming a change in Financial Aid award, include previous award as well for comparison.
• Any document indicating extreme financial circumstances
• Budget that shows current financial situation drastically better

Unauthorized Move Fee

Students who move without prior approval from either Residential Life Student Services or the Residence Director into a vacant space will be assessed an unauthorized move fee of $150. The student who is officially assigned to that room will also be billed a fee of $150 for allowing the unauthorized move to occur.

Blocked Room Fee

Any student who has created a situation in the room he/she is assigned that prohibits another student from successfully checking into that assigned space will be assessed a blocked room fee of $150. Creating a "block" includes but is not limited to: spreading out one's belongings on both sides of the room, both sets of furniture or pieces of furniture being occupied by one resident, not allowing an assigned student to move into the space in his/her room, etc. The blocked room fee can be assessed at any point during the academic year including wintersession if Residential Life determines a room is not ready for a new resident.

Improper Check Out Fee

Failure To Vacate
Any student who fails to vacate their residence hall by the posted closing time for Thanksgiving, Wintersession, Spring Break or Spring Closing will be assessed a $150 improper check out fee.

Failure to Remove Belongings and Return Key
Any student who fails to check out properly between semesters or prepare the vacant space in their room for the following semester will be assessed an improper check out fee. An official check-out includes removing all of your belongings from the space and turning in your key to the Residential Service Desk. The fee is determined by the date the room is prepared for occupancy and/or by the date of the official check-out by the fall resident. The fee schedule is listed below:

Room Prepared/Check-Out Performed on or during:
The Early Arrival Period for Spring: $175 fee
Opening Day: $250 fee
Opening Week (through Saturday): $400 fee

Any student who fails to prepare the room and/or participate in a proper check out after opening week will incur a $400 improper check out fee and additional charges based on the housing fee refund schedule.

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